The GT40 Enthusiasts Club (the Club) respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership and activities.
When you visit our website https://www.gt40enthusiastsclub.com/, mobile application, and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our Sites or Apps and our services.
This privacy policy applies to all information collected through our website (such as https://www.gt40enthusiastsclub.com/), mobile application, (“Apps”), and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the “Sites”).
Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.
The GT40 Enthusiasts Club is the data controller for the purpose of GDPR and the Data Protection Act 2018. The GT40 Enthusiasts Club contact for privacy and data is the membership secretary, who can be contacted by email on [email protected]
1 Collecting your information
We collect personal information that you voluntarily provide to us when registering at the Sites or Apps, expressing an interest in obtaining information about us or our products and services, when participating in activities on the Sites or Apps or otherwise contacting us.
The personal information that we collect depends on the context of your interactions with us and the Sites or Apps, the choices you make and the products and features you use.
The information you give us may include your contact details (name, address, telephone number, email address), personal identifiers (membership number), and other information (vehicle details). When you give us information about another person as an emergency contact you should let that person know that you have given us the information.
2 Storage of Information
The data you provide us is stored in a password protected electronic database. Where the data is provided by means of a paper membership application form this is transferred to the database and your paper application form is destroyed. Updates to your information are performed directly onto the database. The database is stored in UK based data centres. Regular backups of this data are taken by the membership secretary and stored on a secure private computer.
The club does not store any Member bank, building society or PayPal account details on its database, nor any other sensitive personal data. All payment information you provide is entered directly into the system of our payment processing partners and you should satisfy yourself with their privacy policy as the club is not responsible for information you share through their payment processing system.
PayPal: https://www.paypal.com/uk/webapps/mpp/ua/privacy-full
Stripe: https://stripe.com/en-gb/privacy
The club does store details of when payment transactions are made (date, amount, reference id) to enable us to manage membership renewals and investigate transactions with our payment partner on your behalf.
If you decide to choose the automatic renewal option for your subscription with payment by credit or debit card via the Stripe payment processing option then we will store the last 4 digits of your card number and the expiry date. This is so we can send you reminder emails when your card is about to expire so you can update the details in Stripe via your member dashboard.
You may enter details of your car into the club registry. This is stored in a database alongside the membership data. If you leave the club or sell your car the club will retain details of the car within the registry but will remove your ownership information. Where a car is transferred to another club member then the club can arrange for ownership of the registry entry to be updated.
3 Information automatically collected
Some information – such as IP address and/or browser and device characteristics – is collected automatically when you visit our Sites or Apps.
We automatically collect certain information when you visit, use or navigate the Sites or Apps. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Sites or Apps and other technical information. This information is primarily needed to maintain the security and operation of our Sites or Apps, and for our internal analytics and reporting purposes.
4 Using your information
We use your information when you first apply to become a member of the Club and then to administer and renew your club membership and provide you with member benefits. We also use your information when you participate in club events and meetings. Your information is used in these ways to fulfil our contract with you.
We feature a new member list in Fortyfication magazine every quarter, where your name, town and country of residence will be published.
For distribution of the Fortyfication magazine a mailing list is provided to the magazine editor on a quarterly basis which contains your postal address (membership number, name, postal address) to enable a mail merge to be performed to address envelopes. This is sent via email as a read-only, password protected file.
The club sends local member contact information to regional organisers monthly, and to event organisers where you have shown an interest in an event. This information will include your membership number, name, email address, postal address and telephone number. This is sent via email as a read-only, password protected file. You will only be included in this distribution if you have agreed that we can do this by giving us your clear consent as part of the membership process – and you can change your mind at any time by unsubscribing and you will then be removed from the next contact information distribution.
We will use your information to send you newsletters and event information by email, but only if you have agreed that we can do this by giving us your clear consent as part of the membership process – and you can change your mind at any time by unsubscribing from our newsletters. We will not sell your information to another organisation.
We will show your address location on a map (Full Name) which can be accessed by other members logged onto the website, but only if you have agreed that we can do this by giving us your clear consent as part of the membership process – and you can change your mind at any time by unsubscribing from inclusion of your information on the map.
If you add any items for sale please be aware that all details you enter, including location and contact details, are available to any visitor to the website and not just to logged in members.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, or for a legitimate interest in association with participation in a club event. You should let the contact and next of kin know that you have given this information to us. These details will be destroyed after the event which they have been collected for has ended.
To support your lifetime relationship with the Club we may keep your information indefinitely in offline data backups, unless you ask us to fully delete it. After your membership has expired we will contact you to renew your membership up to 3 months after expiry, after this 3 month period you will no longer be contacted and your membership record will be deleted from the club website membership electronic database.
When your membership record is deleted, details of any cars that you have added to the club registry or items that you have added for sale will be retained so they are still available for other members to view. They will however not be linked to your membership record and will then only be editable by a website administrator. Any forum posts that you have made will be retained and allocated to a Non-Member account. If you would like your forum posts deleted then you must advise the Membership Secretary that you intend to leave the club before the 3 month non-renewal period is reached so they can be deleted before they are allocated to the Non-Member account.
5 Sharing your information
We may share your information with club service providers, for example, sendinblue for bulk email distribution, Branded for web site administration and support services.
Read the sendinblue privacy policy at: https://www.sendinblue.com/legal/privacypolicy/
Read the Branded privacy policy at: https://www.brandedagency.co.uk/privacy-policy/
We require any third party, to which we may send your contact details, that provides the club with services, to satisfy us that your data will be held securely and used only for the purposes we have authorised.
The club does not use the Member or Car registry database for direct marketing or profiling, nor does it make records from the database available to club members for these or any processes other than those described above.
If you purchase club merchandise from Logo That Polo they will collect information from you to process your order. This information will be stored in line with their Privacy Policy which you can read at https://logothatpolo.co.uk/privacy-policy/ . On a scheduled basis Logo That Polo will pass to the club, via a secure file sharing service, details of purchases made that include Name, Membership Number and total order value. This is so that we can validate club member purchases and record total value of the club merchandise goods sold.
6 Our website
The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites, please review the privacy policy for each site because we are not responsible for information you share on those sites.
6.1 Use of cookies
The following sections detail our Cookie Policy, explains what cookies are, how we use them, the types of cookies we use, i.e. the information we collect using cookies, how that information is used and how to control the cookie preferences.
You can at any time change or withdraw your consent from the Cookie Declaration on our website.
Your consent applies to the following domains: www.gt40enthusiastsclub.com
6.1.1 What are cookies
Cookies are files, often including unique identifiers, that are sent by web servers to web browsers, and which may then be sent back to the server each time the browser requests a page from the server.
Cookies can be used by web servers to identity and track users as they navigate different pages on a website, and to identify users returning to a website.
Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
These cookies help us make the website function properly, make the website more secure, provide better user experience, and understand how the website performs and to analyse what works and where it needs improvement.
6.1.2 How we use cookies
In common with most online services, our website uses cookies, both first party and third-party, for several purposes. The first-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.
The third-party cookies used on our websites are used mainly for understanding how the website performs, how you interact with our website, keeping our services secure, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.
6.1.3 What types of cookies do we use?
Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log-in to your account.
Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit etc. This data helps us understand and analyse how well the website performs and where it needs improvement.
Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing contents on the website on social media platforms.
Preferences: These cookies help us store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.
The following list details the cookies used in our website.
| Cookie | Type | Duration | Description |
|---|---|---|---|
| wp-settings-[uid] | Essential | 1 year | WordPress also sets a few wp-settings-[UID] cookies for logged in users. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface |
| wp-settings-time-[UID] | Essential | 1 year | WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. |
| wordpress_sec_ | Essential | Session | This is used to indicate who you are and some personal interface options to identify you. This is a session only cookie so expires as soon as the browser is closed. |
| wordpress_logged_in_[hash] | Essential | Session or 4 days if Remember me checked | After login, wordpress sets the wordpress_logged_in_[hash] cookie, which indicates when you’re logged in, and who you are, for most interface use. |
| wordpress_test_cookie | Essential | Session | This is used to check if cookies are allowed for the browser. This is a session only cookie so expires as soon as the browser is closed. |
| cookielawinfo-checkbox-preferences | Essential | 1 year | This cookie is set by GDPR Cookie Consent plugin. The purpose of this cookie is to check whether or not the user has given the consent to the usage of cookies under the category 'Preferences'. |
| cookielawinfo-checkbox-analytics | Essential | 1 year | This cookie is set by GDPR Cookie Consent plugin. The purpose of this cookie is to check whether or not the user has given the consent to the usage of cookies under the category 'Analytics'. |
| cookielawinfo-checkbox-performance | Essential | 1 year | This cookie is set by GDPR Cookie Consent plugin. The purpose of this cookie is to check whether or not the user has given the consent to the usage of cookies under the category 'Performance'. |
| cookielawinfo-checkbox-necessary | Essential | 1 year | This cookie is set by GDPR Cookie Consent plugin. The purpose of this cookie is to check whether or not the user has given the consent to the usage of cookies under the category 'Necessary'. |
| cookielawinfo-checkbox-non-necessary | Functional | 1 year | This cookie saves the options of the user enabling the non-necessary cookies. |
| cookielawinfo-checkbox-preferences | Essential | 1 year | This cookie is set by GDPR Cookie Consent plugin. The purpose of this cookie is to check whether or not the user has given the consent to the usage of cookies under the category ‘Preferences’. |
| viewed_cookie_policy | Essential | 1 year | The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data. |
| asgarosforum_unread_cleared | Functional | 18 years | This cookies is used so the forum can mark topics/forums as read when users are browsing through the club forum. No personal information (like IP-adresses, etc) are stored and processed on the server/database so its absolute not possible to identify specific users with it. |
| asgarosforum_unique_id | Essential | Session | This cookie is used to identify guests to the club forum and provides an ID so that they do not appear twice in the who is on line list. This cookie would not be stored on a members session. |
| _stripe_mid | Essential | 1 year | Making credit card transactions on the website. The service is provided by Stripe.com which allows online transactions without storing any credit card information. |
| _stripe_sid | Essential | 1 year | Determines the device used to access the website. This allows the website to be formatted accordingly for Stripe payments. |
| _ga | Statistics | 2 years | This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site's analytics report. The cookies store information anonymously and assigns a randomly generated number to identify unique visitors. |
| _gat | Statistics | 2 years | This cookies is installed by Google Universal Analytics to throttle the request rate to limit the collection of data on high traffic sites. |
| _gid | Statistics | 2 years | This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visited in an anonymous form. |
6.1.4 How you can control your cookie preferences
Should you decide to change your preferences later through your browsing session, you can click on the “Manage your consent” link in section 6.1 above. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely.
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more out more on how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org.
6.2 Website Analytics
We use third parties’ analytics technologies which involve cookies being dropped via our website and the collection of Personally Identifiable Information about you such as IP address, so we can understand how you use our website and services. You need to provide clear, explicit permission for us to use these cookies and may opt out at any time.
Google Analytics: Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the Data collected to track and examine the use of this website, to prepare reports on its activities and share them with other Google services. Read the Google Analytics Privacy policy at https://policies.google.com/privacy
7 Social Media
The club uses the following social media platforms and usage is covered by the associated platform privacy policy.
7.1 Facebook and Instagram
Visiting, liking and following the GT40 Enthusiasts Club Pages on Facebook and Instagram
https://www.facebook.com/GT40EnthusiastsClub/
https://www.instagram.com/gt40enthusiastsclub/
Read the Facebook and Instagram privacy policy at: https://www.facebook.com/privacy/explanation
7.2 Twitter
Visiting and following the GT40 Enthusiasts Club Page on Twitter
https://twitter.com/GT40Enthusiasts
Read the Twitter privacy policy at : https://twitter.com/en/privacy
7.3 YouTube
Visiting and subscribing to the GT40 Enthusiasts Club Page on YouTube:
https://www.youtube.com/channel/UCxtC38bSVNMje_QlOubtCuw?
Read the YouTube privacy policy at : https://policies.google.com/privacy
7.4 Contacting the club
You can contact the Club via Facebook, Instagram and Twitter using the messaging services that they provide. We will use the information you supply to correspond with you regarding your message and for no other purpose.
8 Security for your information
Your information is held securely by us. We have taken all reasonable steps and have in place appropriate security measures to protect your information. Your information is not transferred outside the European Economic Area.
However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, the transmission of personal information to and from our Sites or Apps is at your own risk. You should only access the services within a secure environment.
9 Children & Privacy
Our websites do not target and are not intended to attract children under the age of 18. The club does not knowingly solicit personal information from children under the age of 18 or send them requests for personal information.
10 CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practise in a revised version of this Privacy Policy.
11 DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Sites or Apps, you have the right to request removal of unwanted data that you publicly post on the Sites or Apps. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Sites or Apps, but please be aware that the data may not be completely or comprehensively removed from our systems.
12 Your rights
You may contact the club either by letter to the Club address (which can be found in the most recent edition of Fortyfication magazine) or by email to the Club membership secretary as detailed in the second paragraph and we will respond to you within 28 days of your request:
- a) You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
- b) You may ask us to stop using your information, and to delete it. If you ask us to do this, we will not be able to continue our contract with you and you will be deemed to have terminated your membership of the club.
- c) You may make a complaint to the Information Commissioner (www.ico.org.uk).
You may also perform the following actions yourself through the website membership portal:
- a) You can update your information yourself via the club website.
- b) You can view and edit the information stored about you by logging into the club website and editing through the member dashboard.
- c) You may change your contact preferences for optional services at any time and this will take affect the next time the club undertakes the associated service, unless it relates to the membership map where your details will be added/removed immediately.
PRIVACY POLICY UPDATED 1st December 2020